A well-equipped office needs a good range of furniture to ensure the employees are able to work productively and comfortably. Office furniture must be cost efficient, suitable for the style and layout of the room and comply with safety requirements. Ideally, it should also be visually attractive and in keeping with the colour scheme and overall design of the office.

The choice of office furniture depends on the budget, the amount of space and layout of the area, the number of people working in it and their position in the company. In a communal workspace, furniture will need to be smaller and kept to a minimum, while an office for a senior employee can be decorated more elaborately.

The most important piece of furniture in an office is the desk. This needs to be as large as possible, with enough room for a computer, telephone, personal items such as photos, document tray and sufficient space for writing by hand. Specifically designed computer desks, with space for the system unit, printer and keyboard are ideal. These often have a retractable shelf which can be used for writing and pushed in when not needed. Good storage is also important. There should be two or three drawers in which stationary items can be kept on hand without cluttering the desk top. Desks should ideally be placed in front of a window to ensure that the user gets adequate ventilation and the light doesn’t reflect from the monitor screen causing eye strain.

Alongside a desk, a good quality chair is extremely important, especially for staff who spend long hours sitting. Ergonomically designed chairs are height adjustable and should allow a user to sit comfortably with both feet on the floor and the legs at a 90 degree angle. The back should always be supported and their should be plenty of padding on both the seat and back rest.

Most offices use filing cabinets which make it convenient to store and find documents. The most common type are metal and have either 2 or 4 drawers in which folders can be arranged alphabetically or by subject matter.

Many workers like to relax during coffee and lunch breaks, and a few cosy armchairs or couches give an office a homely feel. For senior employees, a nice lounge suite and coffee table is often necessary for entertaining important clients.

Most office workers like to make their workspace feel less functional and barren by adding decorative touches like pot plants, vases of flowers, photographs and ornaments. Useful pieces of furniture for displaying such items include bookshelves, wall units, plant holders and side tables. These help to brighten up the office and keep staff morale high.

Finally, it is essential that an office is not over furnished and that there is plenty of free floor space so that people can move around easily. There should always be an unencumbered path to the exit if sudden evacuation is required. Having the right office furniture helps to give a work space a pleasant atmosphere and bring out the best in the employees.

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